7th EPNS Research Meeting

CANCELLED as a result of the Coronavirus outbreak

Registration

We recommend that you read the information about Registration terms and Cancellation conditions below before starting the registration. For more information about the EPNS Research Meeting, please visit our website: EPNS Research Meeting 2020

Early bird fee is available until 1 May 2020.

Registration fee EPNS Reaserch Meeting

All fees are in Swedish Krona (SEK) excluding 25% VAT (Please see information on VAT rules in the text below)
Exchange rates may vary. To see current exchange rates, please visit www.oanda.com.

*The registration fee includes participation in the meeting, lunches and coffee breaks according to the meeting program.
The dinner is not included in the registration fee. You can purchase a ticket for the dinner at an additional fee of SEK 220 (~20 €).

Working Group Attendance: ACTION REQUIRED

Your registration will not be complete until you have notified [e-mail@address.com] which two Working Groups you want to join.

Each Working Group has a maximum of 40 participants.

Working Group registrations will be accepted on a first come first served basis via email.

Send your e-mail today and state:

• Your full name
• Which ONE of the following Working Groups you would like to attend on Friday 29 May at 13.00:
  1. Autoimmune and Infectious Diseases
  2. Movement disorders
  3. Neurometabolic
  4. Stroke
• Are you planning to have an active contribution during this working group? YES/NO
• If yes, what is the proposed name of your presentation?
• Which ONE of the following Working Groups you would like to attend on Friday 29 May at 16.30:
  5. Ataxia
  6. Epilepsy
  7. Neonatal Neurology & Developmental Neurology
  8. Neuromuscular
     • Are you planning to have an active contribution during this working group? YES/NO

If yes, what is the proposed name of your presentation?

Registration terms and Cancellation conditions

COVID-19

In response to the COVID-19 (Novel Coronavirus) situation, the European Paediatric Neurology Society (EPNS) would like to issue the following statement:  The EPNS places a high priority on the safety and well-being of all our Working Group Chairs and participants attending our Research Meetings. We are monitoring the covid19 situation closely. Presently there are no recommendations against travelling to Stockholm, Sweden.  Please continue to monitor guidance from your own government and employer in relation to travel and conference attendance. If the situation changes, there is a risk for later cancellation. We recommend you take out appropriate insurance. The WHO has also put together some helpful advice for the public to spread awareness and educate on some general preventative measures. Please follow the link below to learn more: WHO Advice for public It is our hope that the novel coronavirus will be contained as soon as possible and will not interfere with the success of the EPNS Research Meeting. If you have further questions, please email info@epns.info 

Cancellations: We will do our best to ensure that the EPNS Research Meeting 2020 goes ahead, but we reserve the right to cancel at any time. If the event is cancelled, we will offer a full refund of your EPNS Research Meeting 2020 registration fee. We will not meet the costs of any pre-booked accommodation or travel. If you cancel your attendance after registration payment has been paid and the event has not been cancelled, you will not be eligible for a refund however substitutions of delegates may be accepted before the event.

Contact epns2020@akademikonferens.se for guidance. If you have been awarded a bursary and cancel, email info@epns.info immediately.

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Regular registration and cancellation conditions

This EPNS Research Meeting 2020 online registration constitutes a legally binding agreement.
By submitting your registration online form, you are accepting the following terms and conditions:

Confirmation

Full payment of the registration fee must have been received before your place at the EPNS Research Meeting 2020 is confirmed. If you have not received confirmation and/or final information 10 days prior to the research meeting, please contact the local organising office on epns2020@akademikonferens.se  The EPNS cannot be held for responsible for non-arrival of information.

Accommodation and Travel

All delegates are responsible for organising and paying for their own travel and accommodation. See EPNS website for guidance. https://www.epns.info/epns-research-meeting-2020/

Payment

Swedish participants

• Swedish participants can choose to pay either by credit card or by invoice.

Participants from abroad

• All payments must be made in SEK (Swedish krona)
• Payment should be made by credit card or by bank transfer (invoice).
• When choosing ‘International bank transfer’ in the registration form, you will receive an invoice including bank transfer information (bank account number, IBAN, etc). An e-mail with the invoice will be sent later when the registration has been processed. Payment due 30 days.
• Please note that we accept the following credit cards: VISA and Mastercard.

The participant/payee is responsible for any bank charges/fees associated with the payment.

Information about payment with credit card

For your safety, our payment system is connected to the 3D Secure system for ensuring the security of payments made through the internet. Your card needs to be connected to Verified by Visa or Mastercard SecureCode. Your bank can inform you if your card is connected, and if not already, how it can be connected.

If you receive an error message when paying with your card, please check with your bank to see if they have a block on overseas payments, a block on internet payments, and/or a limit on the amount that can be charged in one day. These are common reasons why a payment initially does not go through.

Please note that 25% VAT is automatically added to your registration fee if you pay by credit card.

VAT 25%

According to Swedish and EU legislation*, 25% VAT will be added to all registration fees. VAT stands for Value Added Tax.

Swedish participants from a public sector organisations (e.g., universities, governmental agencies): No VAT will be added. In this case, you must choose Invoice (Swedish billing address only) as the payment mode and provide your VAT number and GLN code.

*According to the EU legislation and regulation for conferences and events (C-647/17, EU:C:2019:195, of 13 March 2019 and Article 53 of Council Directive 2006/112/EC of 28 November 20016) VAT is paid in the country where services are rendered, e.g. the country in which the conference takes place.

Cancellation Policy

Non-refundable

If you must cancel your participation, please send an e-mail to: epns2020@akademikonferens.se. Your registration is non-refundable, but you will be given the opportunity to send a colleague in your place. Please contact the conference secretariat as soon as possible. An administration fee of SEK 250 will be charged.

Cancellations

We will do our best to ensure that the EPNS Research Meeting 2020 goes ahead, but we reserve the right to cancel at any time. Where we are forced to cancel the conference as a result of events arising, which are outside of our control, we will have no obligation to offer a refund of your EPNS Research Meeting 2020 registration fee. In addition, we will not meet the costs of any pre-booked accommodation or travel. If you wish to cancel your attendance at the EPNS Research Meeting 2020, you must do so by contacting epns2020@akademikonferens.se

We recommend you take out appropriate insurance.

Non-Arrivals

Although substitutions may be accepted by notifying epns2020@akademikonferens.se prior to the event (as set out above), non-arrivals will be liable for the full fee of the EPNS Research Meeting 2020.

Changes to EPNS Research Meeting 2020 programme

Although we will do our best to follow the published programme in the stated venue, we reserve the right to make changes (including the venue, the guest speakers and the times of their presentations). In the event that any such changes are made, no refund of the EPNS Research Meeting 2020 fee shall be made.

The views expressed by guest speakers are theirs alone and do not necessarily represent those of EPNS. We can take no responsibility for the content or the accuracy of the speakers’ presentations.

Marketing

Photographs and videos may be taken on-site capturing material that may be used for future marketing and promotional purposes via the EPNS website and EPNS social media platforms. By completing the online registration form, you are accepting that if photograph(s) and/or video footage are taken of you at the event, the EPNS owns the right to use the materials. Email epns2020@akademikonferens.se if you have any concerns.

Personal Data

By completing the online registration form, you are agreeing for your details to be shared with the EPNS Membership Secretary and relevant EPNS Research Meeting 2020 Working Group Chairs. Your details will not be shared with any third-party company apart from Akademikonferens, the local professional conference organiser who are administering the registration. Email epns2020@akademikonferens.se if you have any concerns.

Liability

The EPNS and Akademikonferens accept no liability for death, injury, any loss, cost or expense suffered by any person (including accompanying persons).

Arranged by